At Oldfield Brow Primary School, we are committed to ensuring that all pupils with medical needs are fully supported so that they can access school life safely, confidently and successfully. We work closely with families, healthcare professionals and staff to ensure appropriate arrangements are in place to meet each child's individual needs.

Supporting Pupils with Long-Term Medical Needs

For children with ongoing or complex medical conditions, an Individual Healthcare Plan (IHP) is developed in partnership with parents, carers and, where appropriate, healthcare professionals. These plans ensure that important medical information is communicated effectively and that appropriate support is in place to safeguard a child's health, wellbeing and access to learning.

An Individual Healthcare Plan may be required where:

• A medical condition impacts a child's participation in school activities.
• Medication needs to be administered during the school day.
• Additional care, monitoring or support is required.
• A medical condition may result in periods of absence from school.
• There is a risk of a medical emergency or life-threatening situation.
• A child joins the school with an existing medical condition or receives a new diagnosis.

If your child has a long-term medical condition, please contact the school office so that appropriate support can be arranged.

Supporting Pupils with Short-Term Medical Needs

Children requiring medication for a short-term condition, such as a course of antibiotics or prescribed pain relief, do not usually require an Individual Healthcare Plan.

Parents and carers must complete a Medication Administration Form before any medication can be administered in school.

All medication must be:

• Brought directly to the school office by an adult.
• Clearly labelled with the child's name and prescribed dosage.
• Accompanied by the completed consent form.

For safety reasons, children should not bring medication into school in their bags.

Medical Tracker

Oldfield Brow Primary School uses Medical Tracker, a secure online system that enables us to record, monitor and communicate information relating to pupils' medical needs.

Medical Tracker helps ensure that children receive consistent and appropriate support throughout the school day and allows staff to access accurate information when required.

How We Use Medical Tracker

Medical Tracker is used to record and manage:

• Medical conditions and healthcare plans.
• Medication administered in school.
• Allergies and dietary requirements.
• Accidents, injuries and first aid treatment.
• Medical consent forms and supporting documentation.

Relevant information is accessible only to authorised members of staff to ensure pupils are supported safely and effectively.

Medication in School

Before medication can be administered, parents and carers must complete the appropriate consent documentation.

All medication administered in school is recorded on Medical Tracker, including:

• Date and time
• Name of medication
• Dosage administered
• Staff member responsible

This provides a clear audit trail and supports effective communication between home and school.

Communication with Parents and Carers

Where appropriate, Medical Tracker can send notifications to parents and carers when:

• First aid has been administered.
• Medication has been given.
• Medical incidents have occurred.

This helps families remain informed about their child's health and wellbeing during the school day.

Information Security

Medical Tracker operates in line with current data protection legislation and is accessible only to authorised staff. All medical information is managed in accordance with the school's safeguarding and data protection procedures.

If you have any questions about your child's medical needs or how Medical Tracker is used within school, please contact the school office.

Allergies

The health and safety of pupils with allergies is of utmost importance. If your child has an allergy, intolerance or dietary requirement, please inform the school office as soon as possible so that appropriate arrangements can be made.

It is important that staff are made aware of:

• Food allergies
• Environmental allergies
• Medication allergies
• Dietary requirements and intolerances

Where a child requires an adrenaline auto-injector (EpiPen), families must ensure that:

• Two in-date adrenaline auto-injectors are always available in school.
• An up-to-date Individual Healthcare Plan is in place.
• Medication is replaced promptly before expiry dates.

Working closely with families helps us minimise risk and ensure children remain safe throughout the school day.

Supporting Pupils with Asthma

At Oldfield Brow Primary School, we are committed to supporting pupils with asthma so they can fully participate in all aspects of school life.

Recording Asthma Information

Medical Tracker enables us to maintain accurate records, including:

• Asthma diagnosis and severity.
• Individual healthcare plans.
• Known asthma triggers.
• Inhaler type and prescribed dosage.
• Parent and carer consent information.

This information is shared with relevant staff to ensure appropriate support is available whenever required.

Inhalers in School

Parents and carers should provide an in-date inhaler that is clearly labelled with their child's name.

Appropriate consent forms must be completed before medication can be administered.

Whenever an inhaler is used in school, details are recorded on Medical Tracker, including:

• Time of use.
• Reason for use.
• Staff member involved.

In line with government guidance, the school may also hold an emergency inhaler for use in specific circumstances.

School staff receive training to recognise asthma symptoms and respond appropriately. Children are encouraged to develop an understanding of their condition and, where appropriate, take increasing responsibility for managing their asthma.

Monitoring inhaler use helps staff identify any emerging concerns and enables timely communication with parents, carers and healthcare professionals where necessary.

To ensure the best possible support, parents and carers should inform the school promptly of any changes to their child's asthma condition, medication or treatment plan.

Keeping information up to date allows us to provide safe, effective and responsive care for every child.

If you would like to discuss your child's medical needs, please contact the school office. We will work closely with you to ensure the right support is in place.